Microsoft Outlook for Lotus Notes users – Part 2

May 30, 2019 Peter Day

Lotus Notes to Outlook

We’ll look at three features within the Lotus Notes email software and see how to achieve similar functionality using Outlook.  This is the second post in a series that aims to smooth the transition from the Notes email client to Microsoft Outlook – you’ll find the first post in this series here.

Email Stationery

Like Notes, Outlook makes alternative stationery available when creating a new email.  Follow the steps below to access the stationery options:

  1. On the Home tab of the Outlook menu ribbon, select the following sequence of options: New Items >> E-mail Message Using >> More Stationery

Outlook - Stationery Options

  1. Next, select a stationery theme from the list to see a preview to the right of the list.
  2. You can change the colors, active graphics, and background image using the options below the list of themes – as shown below:

Outlook - List of Themes

Recipient-level Indicators

This Notes feature displays an icon next to each email in the Inbox so that you know whether you are on the To or the CC recipient list without having to open the email.

While Outlook does not have the same recipient-level indicators, it is possible for you to create rules in Outlook that automatically handle incoming emails in different ways depending on whether you are on the To or the CC recipient list.  Also, you can use rules to automate the handling of incoming emails that are addressed to you only.  The screenshot below shows some of the actions you can include in your rule definition:

Outlook - Rules Wizard

For further information on creating rules in Outlook, see the post here.

Sender Colors

This Notes feature allows you to specify that email from a certain person should be displayed in your Inbox in a color you selected.  There is no comparable functionality in Outlook.

We hope this series is helping you get up to speed and be more productive with Microsoft Outlook.  In a future post, we will review some time-saving tips when using Outlook for email and calendaring.


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